Interested Vendors
What types of vendors do you typically accept?
Fall Festival is an arts and crafts festival. Preference is given to those who make their products themselves and includes products such as pottery, painting, jewelry, wood crafts, soaps, quilts, candles, artisan foods and farmers. Limited space is available for non-profits, political parties, direct sales and traditional businesses. Products containing CBD oil in any form will not be permitted.
How are applications reviewed?
Applications will be reviewed as received. The criteria for acceptance includes, but is not limited to, originality & creativity, space availability, product mix history with Town events and the best interests of the overall festival. Food Vendor applications will be reviewed based on the following criteria: Menu, Visual Appeal, Setup Requirements, and References. Submitting an application does not guarantee you will be accepted even if you are a returning vendor.
Will I receive a refund if I am not accepted?
The application fee is the only fee required prior to being notified of acceptance and is non-refundable. Your application will be placed on the waiting list in the event it is not accepted.
How big are the booth spaces? What if I need more than one space?
All booth spaces are 10’W x 10D’. Food vendor spaces are 15’W x 10’D. You may not purchase more than two booth spaces. General vendors needing more than a 10′ frontage must purchase two booths*. Food vendors needing more than a 15’ frontage may purchase additional space at a rate of $21.90/linear foot.
*Note: double booth availability is limited.
Can I share my booth with a friend?
Yes, you may share your booth with someone. That person is still required to submit an application and be approved to participate. How you elect to share the cost is up to you.
Do you provide tents, tables, chairs, etc.?
No, we do not. You will need to bring your own tent, table, chairs, rugs, extension cords, etc. Tents are required. Exceptions may be granted on a case-by-case basis. You are required to submit a photo of your setup with your application whether or not you use a tent. Uniqueness and creativity in your setup is encouraged.
What kind of tent can I use?
We only accept 10×10 straight leg tents. We do not accept 12×12 or larger, slanted legs or tents with the extra protruding sides. Stakes longer than 8 inches are strictly prohibited as they will damage our underground systems. Weights are strongly encouraged.
Do I have to have insurance to participate?
Activity providers and prepared-on-site food vendors are required to have insurance. Insurance to protect yourself from liability is strongly encouraged for other vendor types.
What if the weather is bad?
This is an outdoor event in Florida. You need to be prepared for all types of weather. NO REFUNDS WILL BE GIVEN FOR WEATHER. In the event of a serious threat, such as a hurricane or health emergency, we will communicate a plan of action at that time.
How do I contact the festival manager?
The easiest way to reach the festival manager is by email. See contact information below. On-site contact information will be provided when booth assignments are sent. For mailed communication, please write Attn: Fall Festival.
Emily Dockery,
edockery@townop.com or (904) 278-3043
Town of Orange Park · 2042 Park Ave · Orange Park, FL 32073
Accepted Artists & Vendors
When will I get my booth assignment?
Booth assignments and other setup details will be sent via email no later than September 30, 2024 A vendor list with assignments will also be posted to the website.
How do I pay my booth fees?
You will receive an invoice for your booth fees via PayPal. You do not have to a PayPal account to pay this way. You may also mail or drop off payment at Town Hall.
What time can I set up?
Load-in is done is stages the days before the festival. Food Vendors will be given a specific time to load in to minimize traffic jams and maneuvering challenges. Green Zone vendors can begin loading in at noon on Thursday. Purple & Blue Zone vendors can begin at noon on Friday. Festival staff will be available to assist you in finding your location until 5pm both Thursday and Friday.
How do I pick up my vendor packet?
You can pick up your parking pass, vendor credentials and t-shirts at Town Hall the week prior to the festival. Business hours are 8am – 5pm.
Can I set up on Saturday morning?
Yes, but you must be completely set up by 9:30am. All vehicles must be off of the grounds at that time. Make sure you go by the Information Booth to pick up your vendor packet.
I’m coming in after hours, what do I do?
No problem. You have received your booth number, festival map and other important details via email from the festival manager. Please come to the Information Booth on Saturday morning to check in and pickup your packet. Note: the park is dark at night. It is not recommended that you attempt to load in after dark or before sunrise.
Where is vendor parking?
Parking information is sent via email prior to the festival. If you have staff or volunteers arriving after the festival starts, it is best to park at Moosehaven and ride the shuttle. Both are free.
I’m from out of town, where is a good place to stay?
The Town of Orange Park has several hotels within a couple of miles of the festival. Clay County also has a few RV parks. Visit
ExploreClay.com to see list of options.
Note: Whitey’s Fish Camp is the closest RV park to the festival grounds. Overnight camping/parking is not permitted on the festival grounds or within the Town limits.